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Documents you need to sell your house privately in Canada

To sell privately in Canada, gather proof of ownership, your latest mortgage statement, property tax bill, utility costs, a survey or Real Property Report where your province expects one, permits for renovations, and condo documents if applicable. Your lawyer prepares the transfer and closing documents.

By Colton Kumar, No Commission System · Last updated

Key points
  • Start gathering before you list.
  • Surveys and condo documents take the longest.
  • Your lawyer handles transfer documents.
  • Disclose known latent defects honestly.

Seller checklist

  • Government photo ID for everyone on title
  • Proof of ownership / legal description (your lawyer can pull title)
  • Latest mortgage statement and lender contact
  • Most recent property tax bill and assessment
  • 12 months of utility costs
  • Survey or Real Property Report (required in practice in Alberta; requested in some other provinces)
  • Permits and invoices for major renovations
  • Warranty documents (roof, furnace, windows, new-home warranty)
  • Condo documents: bylaws, financials, reserve fund study, minutes, status or estoppel certificate
  • Well water and septic records for rural homes
  • Spousal consent if a married spouse isn't on title (Alberta, Manitoba and others)

What your lawyer prepares

  • Transfer or deed
  • Statement of adjustments
  • Mortgage discharge
  • Undertakings and closing agenda

Province-specific notes

See your province: Alberta, BC, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, PEI, Newfoundland and Labrador, the territories.

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Frequently asked questions

What documents do I need to sell my house privately in Canada?

ID, mortgage statement, property tax bill, utility costs, a survey or Real Property Report where expected, renovation permits, warranties and condo documents if applicable. Your lawyer prepares the transfer documents.

Do I need a Property Disclosure Statement?

It's generally not required by law for private sellers, but buyers often ask for one. You must never hide known latent defects.

Related guides

How closing works when you sell your house privately in CanadaHow to sell your house without a realtor in CanadaHow to sell your house without a realtor in AlbertaHow to price your home when selling by owner

General information for Canadian home sellers, not legal, tax or financial advice. Rules and fees change, so confirm the details with a real estate lawyer in your province before you sell.